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Executive Assistant (Finance) – Onsite

/in /by

Job Purpose

To provide high-level administrative and coordination support to Finance Executives by managing schedules, communications, and documentation, ensuring smooth day-to-day operations and effective execution of finance-related activities.

Key Responsibilities

Executive & Administrative Support

  • Manage calendars, appointments, meetings, and travel arrangements (calendar management)
  • Handle executive email correspondence, prioritize messages, and ensure timely responses (inbox management)
  • Prepare agendas, presentations, reports, and meeting minutes
  • Act as a liaison between Finance Executives and internal/external stakeholders
  • Handle confidential and sensitive information with professionalism and discretion

Finance Coordination Support

  • Assist in preparation of financial reports, MIS, budgets, and forecasts
  • Coordinate with accounting, audit, tax, and compliance teams
  • Track deadlines and follow up on action items
  • Maintain organized records of finance-related documents and approvals

Communication & Documentation

  • Draft clear and professional emails, letters, and internal communications
  • Ensure effective communication flow between leadership and teams
  • Maintain structured filing systems (physical and digital)

General Support

  • Multitask across multiple priorities in a fast-paced environment
  • Support special projects and ad-hoc tasks assigned by Finance Executives
  • Coordinate with HR, Admin, Legal, and other departments as required

Key Skills & Competencies

Core Skills

  • Excellent communication skills (verbal and written)
  • Strong multitasking and organizational abilities
  • Proven experience in calendar management and inbox management
  • High attention to detail and accuracy
  • Ability to work under pressure and meet deadlines

Technical Skills

  • Proficiency in MS Excel, Word, PowerPoint, and Outlook
  • Basic understanding of finance and accounting terminology
  • Experience with ERP systems is an advantage

 

Due to the volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet recruiters via the firm’s business contact number or business email address.