Accounts Payable Officer
Take full responsibility for Accounts Payable (creditors) and subcontractor payments to meet company and statutory compliance requirements.
Role Objectives
• Ensure all sub-contractor claims are processed promptly and accurately
• Build and maintain strong relationships and communication with vendors
• Ensure compliance with internal financial policies and external regulations
• Establish working relationships with Project Teams, provide necessary support and information as required
Reporting Structure
• Reports to Accounts Payable Manager
• Member of Finance Team
Role Responsibilities
Subcontractors
• Log and scan creditor invoices on pending via E-invoicing daily
• Log and scan subcontractor claims daily
• Follow up outstanding pending items to ensure all claims are responded to within 10 days, as per SOPA requirements
• Processing of Sub-contract Authorizations
• Ensure sub-contractor insurances comply with Company Guidelines, maintain records and follow up expired insurances on a regular basis
• Run payment previews (EFT/Cheque/Bpay) and reconcile for weekly payment run
• Process all payments and match paperwork for CFO’s review Send remittances via Jobpac Output Manager
• Field creditor and sub-contractor queries by phone and email
• Manage and maintain records of Subcontractors Bank Guarantees. Log and release them as appropriate
• Prepare AP ledger reconciliations for assigned accounts
• Analyze and resolve accounting and financial discrepancies and irregularities
• Respond to requests/enquiries from Collectors, External Administrators and Liquidators
• Work with CFO / Senior Contract Administrator/ AP Manager to implement new SOPA (Security of Payments Act) requirements
• Work with CFO/Senior Contract Administrator/ AP Manager to implement process efficiencies
Bank Reconciliation
• Update deposits, direct debits, present deposits and cheques in Jobpac
• Prepare weekly payment consolidation report and generate bank files for subcontractor payments
• Reconcile bank statements to ensure that the organization’s financial records match the bank’s records. Investigate and rectify any discrepancies
Regulatory Compliance
• Stay informed about accounting regulations, standards, and best practices. Ensure the organization’s financial activities comply with applicable laws and regulations
• Review information contained in the Subcontractor’s Statement Regarding Worker’s Compensation, Payroll Tax and
• Remuneration, and ensure full compliance with the submitted form.
• Assist with year-end financial audit, provide relevant documentation and explanation as required
Administration
• Maintain filing per responsible section. Maintain and/or archive company records.
• Assist in preparation of financial reports, at the request of the CFO
• Assist with ad hoc tasks as required
Human Capital
• Support Accounts team members and activities as required
• Communication with relevant Project teams
Role Requirements
Qualifications & Experience
• Bachelor of Accounting or related field such as commerce or business
• Preferred completion or enrolment in a chartered accountants program CA ANZ or CPA AUS
• Corporate and financial accounting
• Accounting principles & practices
Skills & Knowledge
• Accounting systems including Jobpac, PayApps, Expense Me, or similar
• High level understanding of SOPA requirements
• Analytical skills
• Financial acumen
• Attention to detail
• Regulatory compliance
• Proficiency in Microsoft Office Suite
Key Behavioral Competencies
• Customer Focus, Time / Productivity, Communication, Proactivity and Problem Solving
Values
• Teamwork, Integrity, Leadership, Excellence (TILE)
